Artificial intelligence-based HR evaluation tools optimize workflows and save resources. Here, we’ll discuss the top features HRs must consider when selecting an AI assessment generation tool for recruitment and training purposes.
Artificial intelligence offers numerous benefits to businesses across various industries. The human resources departments across sectors are investing in AI tools to automate repetitive tasks and save time and money. For example, a report shows 45% of businesses use AI in HR functions, while 38% plan to do it soon, resulting in almost 80% of organizations using AI in HR by the end of 2025. 65% of HR professionals believe AI positively impacts their functions and activities.
In such instances, using an AI assessment generation tool for recruitment and employee training is likely to be a part of the AI adoption strategy. Using an AI assessment tool can automate the creation of quizzes, screening tests, training exams, etc., to streamline the processes and save time and resources for your business.
However, with many online assessment makers in the market, which AI tool should you choose? What features should you consider when choosing an AI assessment generation tool? How does this affect the department’s efficiency and performance?
Let’s find out in this blog.
Features an HR Must Consider When Choosing an AI Assessment Generation Tool
Choosing a talent assessment tool is not easy when numerous options are available. You should know what you want from the tool and how it should help your teams perform their daily activities. The following features are important for any AI assessment tool.
NLP Algorithm
AI-powered assessment tools are built on algorithms trained to convert input data into different question types. Choose a tool that is powered by an NLP (natural language processing) algorithm, as it can understand, interpret, and generate content in human languages. For example, PrepAI is an NLP-based assessment generation tool developed by DataToBiz. NLP is used in chatbots, sentiment analysis, language translation, etc., and would be a great choice for AI assessment generation tools to accurately create tests and exams as per the HR teams’ requirements.
Automation
Automation is one of the main reasons to use HR evaluation tools. Imagine a recruiter manually creating a screening test and evaluating hundreds of submissions, that too in 2025, where technology is advanced enough to automate the whole process. The assessment tool should not just create a test paper but also conduct online tests and evaluate the answers to share instant results with the recruiter or the candidates. This can save hours and several resources spent on initial screening exams.
User-Friendliness and Learning Curve
The tools for using AI in assessments can be easy to use or have a lengthy learning curve due to the complexity of the features. Some organizations prefer tools that offer extensive features and don’t mind if it takes employees more time to understand and use them effectively at work. Other businesses may prefer to invest in two or more simpler AI tools and integrate them for convenience. There is no right or wrong method. Just make sure the HR teams are happy with the AI assessment tool and enjoy using it. After all, paying more for a complex tool wouldn’t give the desired ROI if employees are reluctant to work with it.
Scalability and Customization
HR teams have to create numerous assessments during recruitment drives. The tool should be capable of handling bulk demands and creating unlimited tests. A growing business requires a scalable AI solution to ensure it can use the same tool (and its upgrades) for several years. Large enterprises should look for tools that allow unlimited questions, tests, and participants to ensure scalability. Moreover, it should offer customization features to edit the questions or add new ones manually to align the assessments with your standards.
Data Security and Compliance
An AI assessment generation tool needs access to your business data as well as the candidate’s information. The data fed into the tool should be secure from unauthorized access and not shared with external parties. Regulatory compliance is a must when selecting an assessment tool. If the tool doesn’t comply with the local data security and privacy standards, it could cause trouble for your organization. The assessment tool should have built-in security systems, like encryption, data protection, two-factor authentication, etc., to prevent data leaks.
Input and Output Formats
The business data is likely to be in multiple formats, like PDFs, presentations, videos, webpages, etc. An effective AI assessment tool supports different data formats, like text, file uploads, audio and video files, links, and more. This makes it easy for recruiters and trainers to provide input and convert it into question papers. Similarly, the tool should support different output formats and allow HR teams to export the tests offline. That way, you can conduct online and offline tests, save a copy of the questions and answers in other formats, and reuse them elsewhere.
Test Creation Modes
Some AI tools offer different test modes to create skill-based assessments. PrepAI has two modes – custom test and structure test. In a custom test mode, you can provide an input and select the question types, number of questions, and the type of visual content to include in the tests. In a structured test mode, there’s no need to provide input content. Select ‘Corporate Hiring’ and the required topic to generate questions automatically. Furthermore, the tool is supported by Bloom’s Taxonomy framework to create questions that test the six levels of learning. It is a great choice for cognitive learning assessments when coupled with multimedia elements, like images, diagrams, tables, charts, etc.
Third-Party Integration
An HR assessment doesn’t take place in isolation. It is conducted for specific reasons, and hence the tests and results should be easily shareable with others. The assessment tool has to be integrated with HRMS, CRP, ERP, LMS, and other software to cut down unwanted steps and allow recruiters to access the details from a single interface. For example, if you conduct a leadership assessment, the results should reflect on the leaderboards, be emailed to the participants and top management, etc. For recruitment and screening assessments, candidates will find it convenient to use a test tool that doesn’t require registration, app downloads, and is mobile-responsive.
Vendor Reputation and Maintenance
When choosing an AI tool for HR assessment tests, consider the vendor’s reputation in the market. What do existing clients say about the tool and the vendor’s services? Do they keep their promises and deliver quality products and services? Priority support is crucial to minimize downtime. Additionally, the developers should add new features, upgrades, and improvements periodically to prevent the tool from becoming outdated. Also, whitelabel branding to personalize the interface and transparent price plans reflect the vendor’s experience and credibility.
Final Words
The right AI assessment generation tool can revamp the recruitment process to increase employee efficiency and enhance candidates’ experience with the organization. Once you shortlist the tools based on your specifications, sign up for free trials to use them in your business. Select the assessment tool that can be integrated with your systems and reduce workload for the HR teams.
Talk to our developers to know more about PrepAI. Schedule a demo today!
