How African University Saved 20+ Hours/Week per Faculty with PrepAI
PrepAI is more than just a tool because it is a blended learning solution that will transform the way teaching, assessment, and academic productivity are done for educators, universities, and students.
Starting with PrepAI Faculty AI Readiness Programmes in Ghana and South Africa. PrepAI enables educators to utilize and integrate the use of AI into academic workflows daily, either automating assessments and grading, preparing for lectures, or engaging students. The end result is a smarter, data-informed, and future-ready educational ecosystem that allows faculty to focus on innovating, mentoring, and producing powerful learning.
We are empowering educators through AI Readiness Programmes across Ghana and South Africa.
Quick Snapshot
The Challenge and the Results
Challenge 1: Excessive Faculty Workload from Manual Assessments
Faculty members at universities in Africa are spending 15–25 hours a week preparing exam papers, grading exams manually, and generating admin reports – typically at the expense of research and personal time.
Results: Faculty members used PrepAI, resulting in faculty workload reduction by 20 hours a week on average, allowing faculty members the time for research, professional development, and helping them adapt to innovations.
Challenge 2: Slow Adoption of Digital and AI Tools
Globally, universities were rapidly digitizing, yet many African universities were limited in their experiences with AI-paved teaching tools, leaving a skills and productivity gap in the context of the digitization needs of larger universities.
Results: Through PrepAI’s hands-on sessions, faculty can now generate question banks and develop lecture summaries from their own materials. Over 85% of participants responded positively to reporting that they immediately adopted some sort of skill into their teaching workflows.
Challenge 3: Inconsistent and Time-Intensive Assessment Design
African universities or institutions like KNUST and the University of Ghana Dental School, preparing case-based or CBT exams, took days.
Result:
- At KNUST, a 50-question CBT exam was generated in under just 15 minutes, reducing grading time from a week to same-day analytics.
- At the University of Ghana Dental School, AI-generated digital flashcards and clinical simulations cut prep time by 70% while increasing student engagement.
Challenge 4: Faculty Burnout and Limited Research Output
Teaching kept faculty members repeatedly busy with little or no ability to pursue new research or initiatives, negatively affecting both organizational competitiveness and faculty morale.
Result: After the program, faculty indicated a turnaround time of 40–60% for grading and course preparation, and improved research publication activity as a result of recovered time.
The Solution
The exam generator tools like PrepAI were created to intentionally remap day-to-day academic challenges into innovation. Through live, hands-on sessions, the programme reimagined faculty workflows, not only introducing tools, but more importantly, suggesting options to rethink workflow with AI in education. It guided faculty to solve actual issues instead of presenting theoretical modules and concepts.
This is how the experience created a measurable transformation:
Utilizing AI in Teaching: Educators learned how to automatically generate lecture notes, slides, and summaries directly from the course materials and saved hours of manual work. The use of AI exam generators allows educators to create customized learning materials for learners with different levels of understanding, and helps them draft better and faster assessments.
Assessment Automation: The most significant change was automating the creation of tests and other assessments. Faculty received training on generating question banks by choosing different difficulty levels in minutes, building a structured quiz, and building a grading rubric, all through PrepAI. Faculty were also able to receive AI-generated feedback on the assessments, which allowed the assessments to remain equitable, consistent, and aligned with learning outcomes.
Research Support: In addition to teaching support, PrepAI helped faculty speed up their research workflow. The programme allowed faculty to automate reviews and summarizing articles from journals or draft abstracts and outlines, or share data summaries with colleagues. This automation allowed faculty to spend more time on innovation, collaboration, and publishing.
Test Preparation and Grading: For assessing students, PrepAI can assist with the grading process, automatically creating questions that align with course objectives, providing immediate, data-driven outcomes. It also supports students, meaning they could receive feedback and improve their learning as quickly as possible.
PrepAI, by eliminating manual error and grading delay, supports a more equitable, timely, and individualized assessment process. All in support of student learning and leaving educators free for advisory and deeper engagement.
Measured Impact
| Metric | Average Outcome |
|---|---|
| Time Saved per Faculty | 20 hrs/week |
| Faculty Satisfaction | 91% rated “extremely useful” |
| Assessment Turnaround | 40–60% faster |
| Adoption Continuity | 85% continued using AI tools post-programme |
| Research Focus | +30% reported higher research activity |
Why Does This Matters?
By empowering educators with AI literacy and practical workflows, PrepAI is helping African universities compete on a global academic stage. Institutions are not just saving time, they’re reshaping how knowledge is delivered and measured in the AI era.
Experience the Transformation
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Host a PrepAI Faculty AI Readiness Workshop at your university and experience the same transformation.
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