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How to Set Up a Virtual Classroom: A Simple Guide

How to Set Up a Virtual Classroom
Setting up a virtual classroom requires planning, understanding, and basic technical knowledge. With little time, patience, and guidance, teachers can master the virtual classroom set up and provide high-quality education to students without any hassle.

Virtual classrooms are not a new phenomenon anymore. Classes online have become a part of our lives since the pandemic in 2020 forced us indoors. Of course, eLearning has been steadily gaining popularity since the early 2000s. Online teaching platforms like Byjus entered the market to provide virtual tutoring services. Companies like Coursera and Udemy offer online certifications and diplomas courses for varied subjects/ topics. 

However, it was the Covid-19 pandemic that forced many teachers to set up virtual classrooms at home and teach kids online. In many developing countries, teachers had to learn the process with little or no training from professionals. 

Thankfully, the EdTech companies are stepping in to help schools, colleges, and universities empower their faculty in setting up virtual classrooms with ease. Knowing how to use technology can simplify the entire process and make it hassle-free. What’s more, virtual classrooms don’t have to be limited to video conferencing apps like Zoom. There’s a lot to a virtual classroom. Integrating apps to the platform helps in automating testing, providing feedback, and so on. 

E-learning Statistics 2022
E-learning Statistics 2022

What is a Virtual Classroom?

A virtual classroom is where the teacher and students interact on a digital platform instead of the physical classroom at school/ college. Everyone can be at different locations but can join the virtual classroom through the app/ website.

The most important thing to set up a virtual classroom is the software/ platform you need to conduct the classes online. Does the school use a Learning Management System (LMS), or are you free to use software of your choice? 

How many students will join each session? How many sessions do you have to run per day? Though you can conduct online classes directly through Facebook Live, YouTube Live, etc., using software developed for virtual teaching is more beneficial. 

Such software offers additional features to take attendance, conduct quizzes and assessments, send personal feedback to students, and so on. Some platforms allow third-party integrations to include these features. You also need an option to share the videos with students later on (VoD- Video on Demand) so that they don’t miss important lessons. 

Benefits of Virtual Online Classes 

Though virtual classrooms became the best alternative to continue education during the pandemic, it has other benefits apart from social distancing and remote learning

  • Virtual classrooms don’t have geographical restrictions. Teachers and students can join the online classes from any location. 
  • Students with personal responsibilities find it easier to manage their education through online learning.
  • Students can catch up with the lessons by accessing the recorded sessions. 
  • Teachers can pre-record videos on important topics and make them available for students to download. 
  • Teachers can use assessment tools to automate recurring tasks such as creating test papers and correcting them.
Factors to consider while choosing a virtual classroom platform
Factors to consider while choosing a virtual classroom platform

How to Set Up a Virtual Classroom: Step by Step

You need the following to create a virtual classroom: 

  • Internet connection 
  • Computer/ laptop/ smartphone 
  • Platform/ software to host the class 
  • Headphones, microphone, and webcam 
  • A separate room with minimum distractions

Creating a virtual classroom is not too difficult. It doesn’t have to be stressful if you plan the process and follow a systematic approach. 

1. Start by Listing the Challenges 

The first step is to list the requirements and challenges. The most common struggle faced by teachers was the lack of infrastructure for the virtual classroom setup and the necessary technical expertise. Taking the help of someone comfortable with technology will make the process smooth and stress-free. 

  • What kind of setup do you have in mind? Can you create an elaborate virtual classroom with the latest equipment, or do you want to make do with existing devices? 
  • Define the class/ session for yourself and the students. Even though virtual classes can be conducted anytime through the day, you need to find a schedule that works for everyone. 
  • What problems do you foresee when conducting the class online? Issues like network failure, power cuts, background noise, etc., are external factors that are not in our control. 
  • Which type of platform do you want to use for the virtual classroom? Do you want to live-stream the classes or share pre recorded videos? 
  • How comfortable are you in teaching in front of the camera? Do you need to practice it first? 

Take time to understand the process and familiarize yourself with it. Go a little slow for a couple of days so that you and your students feel comfortable enough to focus on the lessons.

2. Establish the Teach-From-Home Setup

Teaching online from home for the first time can be a daunting task. Setting up a designated workspace will play a crucial role in creating the right atmosphere. Even though you don’t need an elaborate home office, you need a corner or a room with minimum distractions. 

Choose a space that offers natural light and ventilation. Rearrange the furniture and move the clutter to another room. Use a desk/ table for the laptop/ computer. Invest in a new pair of headphones with a high-quality microphone. Your voice needs to be clear and audible to your students. Adjust the height of the webcam to be in line with your eyes. Have a pleasant/ neutral background so that students don’t get distracted. 

Setting up a virtual classroom is just a click away

3. Conduct a Demo Class Before You Start 

Always run a demo session before you jump right into the virtual class. Test the virtual classroom setup at home to ensure that the connections are well in place. If you are placed in a region with frequent power cuts, you’ll need to make alternate arrangements to prevent interruptions. 

Moreover, teaching virtually is different from teaching directly in front of the class. Do a demo with your friends or family members as students and get feedback from them. Are you facing the camera correctly? Is your voice too low or too loud? Are you speaking too fast? Is there a lag in the transmission? 

You need to be aware of these aspects before you begin the actual lessons. Also, make sure to learn a few troubleshooting tips in case the microphone or the camera stops working.

4. Plan the Schedule for You and Students 

Even if you are a teacher at home, you can’t teach when cooking or doing laundry. You need to have a schedule similar to traditional classes so that your day doesn’t get affected. A routine is very helpful to avoid excess stress. Even students find it easier to join virtual classes as per a schedule. Use LMS tools like Microsoft Teams or Google Classrooms to create a comfortable online classroom setup for your class. Share a list of dos and don’ts in creative templates or images. 

5. Use Communication and Feedback Tools 

Since face-to-face interaction is limited, you need to pay a little more attention to keeping the communication channels open. Give students a chance to ask questions after the lesson is over. Get them involved in discussion using online forums and moderate the discussions. 

Apart from phone calls, emails, and messages, you can set up virtual meetings with parents to share and discuss the students’ progress. Applications like Google Forms and Kahoot can help collect and share feedback with students. Don’t be afraid to try a new software/ app to make virtual classrooms more interesting and beneficial for students. 

6. Use Automated Solutions for Assessments 

Make the most of technology to reduce your workload. For example, PrepAI is an artificial intelligence-based question generator platform. It creates questions in different formats for the given input data. 

Using PrepAI will save time because you don’t need to create the test paper by going through pages of material. You can make the necessary changes to the questions created by the platform and conduct the class tests. Similarly, you can correct the assessments and give feedback through platforms like Socrative. You’ll feel less stressed when you use technology to help with online teaching. 

7. Adjust Study Material and Lessons for Online Teaching 

The study material used in physical classrooms may not be entirely suitable for online teaching. You need to keep students engaged during online classes. Creating infographics, videos, avatars, etc., will make virtual classes more fun and interesting for students. You can also use Virtual Reality (VR) tools if the budget permits. 

8. Ways to Maximize Results 

Once you set up the virtual classroom at home and start teaching, you should try to maximize the results. Luckily, various EdTech tools help in preparing online quizzes, assignments, group projects, etc., in less time. 

Gamification, collaboration, online student forums, and virtual one-to-one interaction are a few ways to encourage students to stay interested in online classes and complete the homework/ assignments on time.

Be Future Ready: Education in Metaverse 

Metaverse is a VR space where users interact with a computer-generated environment. Users can also interact with each other. With gamification and AR gaining prominence in the education sector, metaverse seems to be the next logical step. A Florida-based charter school, Optima Classical Academy, announced its intention to establish virtual schools from August 2022. These schools will provide around 1300 students with Oculus headsets to attend the virtual lessons as per their schedule. 

Live tutorials will be conducted in the metaverse classroom for different subjects, ranging from history to science to astronomy. It won’t be long before more schools and educational institutions follow the trend and offer courses through a metaverse.

To Sum Up

The change has begun, and it’s up to us to make the most of it. Teachers and schools can contact EdTech companies to help set up virtual classrooms and navigate the world of online teaching.

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