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Recruiting is a complex process requiring different techniques to attract and hire qualified candidates. One of the most common methods of attracting candidates for interviews is using question banks for recruitment. During the interview, question banks get used to test a candidate’s knowledge of topics they have studied during their educational and professional careers. Most top companies and vacancies have their own unique question banks to test their candidates in their best interest. This article intends to share tips on how to create an effective interview question bank. The process is simple and quick so anyone can follow it even if they don’t have any experience with question banks or interviews.
What Is an Interview Question Bank?
An interview bank is a collection of questions that recruiters and HR can keep handy to avoid repeating questions during interviews.
In the interview process, it is crucial to ask the right questions. However, showing up with the right questions before or during the interview process takes up a lot of time and can be ineffective.
With a predefined list of question banks available before the interview, interviewers can select relevant questions regarding the job post and the skills required for the same position. An interview question bank can be created for each role to provide the required support to recruiters. Luckily, this doesn’t have to be a laborious process. It can be completed using AI tools like PrepAI.
How Does a Question Bank Work?
The purpose of an interview question bank is to provide the interviewer with behavioral, competency, and situational interview questions.
While generating a question bank, you have to select the type of question you want to add and then select the question difficulty accordingly.
The first step of generating a question bank is choosing the topic and developing and adding all the questions you want to ask the interviewee. Lastly, add them to the question bank.
There are various ways to create a question bank.
- The first and traditional way to create a question bank is to get a blank paper and write down each question regarding the interview topic, or open an online text editor such as Google Docs and write down each question with the expected answer.
- The free question generator tool is another method for generating subject-oriented interview questions. Few platforms, such as PrepAI, provide these types of tools, so using this, you can save a lot of time when you have to generate dozens of questions for the question bank.
Such platforms help you generate a question bank and allow you to include as many questions as desired regarding the interview topic. You must select how many questions you want to add to the question bank.
Benefits Of Creating a Question Bank
An Interview question plays a vital role in the hiring process. Not only interviewers, but also other people from organizations also benefit from it. The following are some of the benefits that one organization receives from a question bank.
For Interviewers
During an interview, an interviewee can make decisions about a company based on their experience with the candidate. HR can improve the interview process by using a pre-generated interview question bank.
Pre-generated questions are brief, up-to-date, and specific. Thus, the interviewee can demonstrate their skills more effectively as they feel more relaxed and confident. It will also help reduce interview time and make it an easy-to-go experience for the candidate.
The less stress you have, the better you can decide about a candidate’s suitability. The interview is the process where the recruiter analyzes the candidate and vice versa.
A company’s interview experience could be crucial when talented candidates have offers from other companies.
For HRs
HR identifies talent among all applied candidates and shares the best candidates with the hiring manager (resumes, social profiles).
In this way, they can decide which candidates to interview. Then, HR conducts the primary screening process to ensure that the candidate meets all skill and education requirements.
While performing this, HR needs a list of basic questions regarding the job post. That’s where interview question banks come into play.
A pre-generated question bank with job-oriented question helps HR find the best candidates. As soon as the most qualified candidates get identified, HR and the hiring manager or supervisor can conduct interviews with them.
Decision Makers
A pre-generated question bank can provide question consistency in an interview. In other words, HR cannot run out of questions while taking the interview.
Using the question bank, you can ask the same question to each candidate and select the best-suited candidate for the job based on their answers. Those answers will help you make the right decision and filter for the best candidate among the candidate list.
It is better to analyze and compare answers one by one instead of memorizing and trying to piece together different interview elements. As a result, you can improve your decision-making confidence significantly.
Additionally, it is possible to identify which questions are most effective for decision-making and to change the interview process in the future based on this analysis and comparison.
For organizations
According to research, employee turnover costs businesses trillions of dollars every year.
A poorly designed interviewing and hiring process is one of the main reasons employees leave in large numbers. Since recruitment is a cost-intensive and time-consuming process, repeating it often to replace employees who leave will increase overheads for the organization.
A question bank enhances interview quality, resulting in a better hiring process. The company can reduce costs and increase profits by improving the hiring process and interviewing quality.
How To Create An Interview Question Bank using PrepAI?
In the market, the PrepAI platform has the largest variety of features and is the best AI-powered question paper generator.
The following is a step-by-step guide to creating an interactive Interview Question Bank within a few clicks.
#Step 1
Head toward the PrepAI website and Login into your account. (If you don’t have an account, then no worries you can simply register by clicking here).
Upon logging in, you will see a dashboard similar to the one below. There are two test modes – Custom Test mode and Structured Test mode.
#Step 2
Here you have to input some information. Information includes the Title of the Question Paper/Bank and Content Source.
The best thing about this PrepAI platform is that you can input information into any format. It can be text-based, audio-based, video-based or you can simply copy-paste the text into the input box. You can also upload files in MS Word, PPT Slides and PDF formats.
The system uses an AI model to function so you can perform topic searches also in case you don’t have any type of information. The topic search feature searches for relevant information for a given topic. This data is collected from Wiki or generated using GenAI.
For instance, here we have entered SQL as a topic search.
#Step 3
As mentioned in the above step, we have added SQL for topic search and the AI model has generated relevant text regarding SQL. Here you can modify the text according to your needs. For example, some interviewers may choose to retain the common questions asked in an interview, while others may want to rephrase them or remove them entirely.
Once you are done with the modification, simply click on the Generate Questions button. You can also select the question types and the number of questions. Since you want to create an interview question bank, opt for the highest option or ‘all possible questions’.
#Step 4
After clicking on the Generate Questions button, the platform will create questions of various categories. Like MCQ questions, True False questions, and more. You can select among them and finalize the question bank.
#Step 5
This platform also provides the Add question feature, where you can add your own few relevant questions that are not present in the topic. You can do this by simply clicking on the Left side button.
#Step 6
Once you are done with question selection, you will head toward a new frame where you will get a preview of your question bank and you have to finalize the questions you want in that bank. Here, you can generate more sets of job interview questions using the same input content.
#Step 7
That’s it. Once finalized, you can download it or share the question paper with candidates. The platform allows multiple file download options including Docx, pdf, and other popular formats. You have to choose what you are comfortable with. Moreover, for question banks with pre-determined answers, you can download the answer key.
#Step 8
In the Structured Test mode, select the Corporate Hiring section and use the dropdown to choose the topic for the question bank (use the default option, ‘all possible’ to create a question bank with diverse topics). Then, select the difficulty level and click the ‘Generate Questions’ button.
Follow the remaining steps to edit the question bank and download it. The job interview questions and answers are ready to be used whenever and however necessary.
Reasons for HR Teams to Use Interview Question Banks
Recruitment is a time-consuming task for HR teams. It’s not just the candidates who prepare for the interview. The recruiters also have to spend time going through the resumes and creating interview questions to accurately evaluate a candidate and determine whether or not they are fit for the organization. While there are some common interview questions hiring managers ask, that’s not the end of the process. In fact, asking some different yet meaningful questions can provide more insights into the candidate.
The HR teams can create a comprehensive question bank to use during interviews and refer to it. This balances innovation and consistency, as both are equally important.
Standardization
Every candidate is different and responds differently to interview questions. In such instances, how can the recruiter select the best ones if there is no standardized format? Lack of consistency and standardization can easily result in bias. However, overreliance on the same set of questions can cause fatigue and disinterest. Interview question banks contain a multitude of questions that have been carefully evaluated and included in the set. It helps HR teams follow the standards while having enough freedom to ask different questions.
Adaptability
Interview question banks can be created for individual positions, levels, requirements, etc. For example, AI tools like PrepAI can be used to quickly create investment banking interview questions for HRs from the banking industry. Similarly, question banks can be generated for technical and IT jobs, healthcare professionals, teachers, factory workers, middle-level managers, etc. The Question banks are flexible and adaptive while creating a standardized format. They can also be quickly changed to align with the industry trends or changes.
Decision-Making
Another reason to use an interview question bank is to compare the answers of different candidates and make a decision about whom to select for the role. Depending on the industry and job description, the interview questions and answers can provide deep insights into the candidates. Combined with the interviewers’ experiences and the ability to read body language, the HR teams can make confident decisions with supporting proof. Moreover, the panel conducting the interviews goes through the questions beforehand to ask the ones that give them valuable information.
Greater Engagement
Though the candidate has to be alert and active during the interview, the recruiter also has the responsibility of creating an engaging environment. Candidates can become bored if the questions are routine and don’t inspire them to showcase their best side. They can see it as a reflection of the business and prefer to work with a more energizing company. Interview question banks can be useful to create interesting questions that encourage candidates to talk about their abilities or share their experiences. The questions can be a blend of technical, behavioral, personality, work ethics, etc.
Conclusion
Effective recruitment is the backbone of a company. It’s vital to get hiring right! If you create an interview question bank and use it in adverts, you have a reliable resource of effective questions which will help you ascertain what your candidate is like.
If you don’t and stick with the usual “tell me about yourself” question, then you’ll never know whether or not the person will fit in
Creating an effective interview question bank need not be difficult. Following these seven steps will get you well on your way. Then, all that’s left is to determine how you will administer your questions.
FAQs
1. Why should I use PrepAI to create question banks for interviews?
PrepAI is a powerful NLP (natural language processing) assessment tool used to generate diverse question papers, quizzes, and question banks in a quick time. It can be used in any industry to create question banks and conduct online tests to share instant results with the candidates. It is a cost-effective solution to create bank interview questions and answers.
2. How do I use online tools to create effective interview question banks?
You can use quiz generators and assessment tools like PrepAI to build an effective question bank for recruitment interviews. It saves time and resources and empowers the HR teams to ask varied questions instead of the same old ones. Recruiters can also create questions on the go.
3. Can I generate multiple sets of interview question banks with PrepAI?
Yes, you can generate multiple sets of interview question banks using PrepAI. This can be done using the quiz multiplier feature. Additionally, there’s an option to generate more question sets when editing and previewing a question bank. All the questions can be exported to other systems in various formats.
4. What are the top five most asked interview questions?
Typically, the most asked interview questions are about the candidate. They are as follows:
- Tell me about yourself.
- What are your strengths and weaknesses?
- Why do you want to work here?
- What are your interests?
- What are your expectations from the job?
While these are standard questions, the interviewer can include several interesting questions to make the interview more engaging.
5. Is PrepAI scalable to suit the vast requirements of a large hiring company?
Yes, PrepAI is a flexible and scalable AI tool to create interview question banks and conduct a range of assessments for an organization. It can generate bulk tests and accommodate any number of participants to speed things up for the recruiting teams.
